· Coordinate with staff to prepare the overall budget for the museum in October and November, for board approval in December
· Prepare a 5-year month-to-month P&L to assist in this process
· Work with accounting firm during annual audit, providing information as needed and instituting recommendations to prepare the next year’s audit
· Work with accounting firm to ensure all information is uploaded and processed accurately with the correct budget code
· Maintain accurate financial records for OMAA’s major events: Garden Party, education classes, Gala
· Forward all invoices, deposits, statements, and financial correspondence to accounting firm
· Correspond with vendors to ensure accuracy in billing
· Complete forms, reports, loan documents, grant budgets, and provide other financial assistance when requested
· Check that QBO is accurate on a monthly basis
· Assist in other administrative and museum tasks as needed. OMAA has developed a cohesive team atmosphere
· Work with Advancement Team to order and place advertisements, track and bill pledges receivable and ensure proper tracking of donations
· Maintain accurate spreadsheet to track all deposits, invoices, credit card payments, checks, and other miscellaneous monetary transactions
· Create and maintain monthly cash forward balance sheet
Compensation and Application
This position is part time. Salary commensurate with experience (DOE). Benefits include paid time off, institutional holidays, and a Simple IRA. Candidates should have knowledge and experience of GAAP rules for nonprofits including gift recognition, pledges payable and receivable.
Please submit resume and cover letter to email@example.com by June 20, 2022.
About OMAA: Celebrating its artistic heritage and origins in Ogunquit’s art colonies, the Ogunquit Museum of American Art engages and educates a diverse audience by acquiring, preserving, exhibiting, and interpreting American art. Opened in 1953, OMAA was founded by Lost Generation artist Henry Strater. Closely tied to one of the earliest art colonies of the American modernist art movement, OMAA today houses a permanent collection of paintings, sculpture, drawings, prints, film, and photographs from the late 1800s to the present. The museum showcases American art by mounting seasonal modern and contemporary exhibitions and programs. OMAA’s seaside landscape—a three-acre sculpture park containing 18 small gardens—complements its exhibitions and overlooks Narrow Cove and the Atlantic Ocean.